Board Meeting Minutes
Monday, October 28, 2002, Yakima, WA

1. The meeting was called to order by President Gay Parrish at 9:30 a.m. She declared a quorum with the following members present: Jennifer Ballantyne, Clay Gerstenberger, Dave Grubbs, Tom Hansen, Steve Hosch, David Morrone, Barbara Nist, Gay Parrish, David Schmidt, Larry Spangler, and Angela Taylor-Ferguson. Hubert Hunchak was absent. Also present were Dudley Brown, Secretary, Kris Motoyoshi, Gazette Editor, and for part of the meeting Roger Putnam, Chief Tournament Director and District Tournament Coordinator.

2. The Agenda was approved with the following additions:

3d. Letter from Victoria Unit requesting financial information on District Regionals.
5d. Longview Unit request to dissolve and members to join the Vancouver, WA, Unit.
9. (Renumber 9 and 10 to 10 and 11) Election and appointment of District Officers for 2003.

3. Ballantyne moved and Hosch seconded to approve the Penticton 2002 Minutes as presented. Motion passed unanimously.

4. The following reports were given:

a. Treasurer Clay Gerstenberger gave reports as follows:
(1) A Penticton 2002 Regional Report showing a U.S equivalent profit of $18,636.
(2) A Puget Sound 2002 Regional Report showing a loss of $3,102.
(3) A summary of 2002 income and expenditures to date showing income of $23,611 and
expenditures of $22,224.

b. Tournament Oversight Committee Chairman Larry Spangler reviewed the tournament rotation plans and stated that scheduling of tournaments had been facilitated. President Parrish appointed Tom Hansen, new board member, to the Tournament Oversight Committee.

c. Budget & Finance Chairman David Schmidt stated he would do a compilation of income
and expenses by categories as soon as 2002 figures are available.

d. District Wide Charity Game and Charity Week Chairman David Schmidt reported on the problem he had getting the League to send out information on the District Wide Charity Game and Charity Week. President Parrish will send a letter to the ACBL CEO. Schmidt scheduled 2003 District Charity Week as October 20-26, 2003, with the District Wide Game with hand records to be on Tuesday.

e. Tournament Administrator Dudley Brown stated the Tournament Handbook was still being revised.

f. National Board member Barbara Nist asked for input on proposed scrapping of the NAOP and GNT events after 2003. No consensus was reached but there was agreement that if continued the NAOP should add a 2000 to 5000 strata to match what had been done in the GNT.

g. Multi-Level Events Chairman Steve Hosch gained Board approval to send a letter to all District Units requesting their acquiescence to drop NAOP Unit Finals in favor for going directly from Club Level to a 4 session District Final.

h. Judiciary & Bylaws Chairman Steve Hosch convened a Conduct and Ethics Hearing consisting of all District Board Members present to hear the case of ACBL member R694382. Gerstenberger moved and Schmidt seconded to approve the apology and to a 180 day probation period. Motion passed unanimously. Chairman Hosch will notify ACBL. He asked the President to send a letter to ACBL requesting that disciplinary regulations be made more user friendly at the District level.

i. Publications and Public Relations Chairman Dave Grubbs discussed the District Web site.

j. Gordon Bower’s Intermediate/Newcommer Report was received. The President will instruct Bower to proceed with his suggestion of 2 for 1 coupons for bringing a friend to the tournament. Before actually sending out letters or coupons he must give an estimate of cost and get presidential approval to continue.

k. DINO Elections Chairman Dudley Brown reported that all but one of Unit ballots for an Eastern Washington Board member had been received.

l. Tournament Coordinator Roger Putnam passed out a new list of tournament dates for 2003. He fielded questions on the assigning and payment of tournament directors and tournament assistants. The President asked him to furnish the Board with a list to tell us how many players played 8, 10, and 12 sessions or more in the District regionals in 2002.

5. Unfinished business:

a. District Goodwill Committee Chairman Barbara Nist made recommendations to implement a District Goodwill Committee. Nist moved and Ballantyne seconded the following:

(1) That the District establish a District 19 Goodwill Committee.
(2) That each District Board Member appoint two (2) members each year starting in 2003.
(3) Those members from the District who are on the National Goodwill Committee also will be members of the District Goodwill Committee.
(4) To design a District Goodwill pin and pay for having a dye made to produce pins.
(5) To have a District Goodwill Reception at the 2003 Penticton Regional.

All motions were passed unanimously. Parrish will design the pin and pins will be ordered with both pushpin and regular pin backs. Board members must have the appointments turned into the committee by the Victoria 2003 Regional.

b. After discussion, no action was taken to start District Regionals on Sunday and end them on Saturday.

c. Nist reported that the District President would be receiving a request for the Longview, WA, Unit to dissolve and members join the Vancouver, WA, unit. Ballantyne moved and Grubbs seconded to reaffirm approval for the disbanding of the Longview Unit 438 and transferring of its members to the Vancouver, WA, Unit of District 20. Motion passed unanimously.

6. The following new business occurred:

a. The District 19 Advertising pencils are available for Board members to distribute to their units and clubs. District 20 has expressed an interest in joining District 19 with both districts information on the pencils.

b. Taylor-Ferguson moved and Gerstenberger seconded to move the planned regional advertisement in The ACBL Bridge Bulletin from February 2003 to January 2003 and to include all next year’s regional dates with emphasis on Victoria. Motion passed unanimously.

c. Grubbs moved and Ballantyne seconded to give Jude Goodwin-Hanson permission to contact units directly regarding her preparing unit Web Pages for a fee. She must stipulate that units can do their own page and submit it to the District Web Master for inclusion on the District Web site at no charge. Motion passed unanimously.

7. The Board went into executive session at 2:10 p.m. to discuss Jude Goodwin-Hanson’s proposal to update the District Web Page. The Board returned to open session at 2:15 p.m.

8. Returning to new business the following actions were taken:

a. Schmidt moved and Ballantyne seconded to accept Jude Goodwin-Hanson’s proposal to update the District Web Pages at a fee of $200 CDN per month with the understanding that units may submit unit finished material at no charge. The contract will be reviewed at the Puget Sound 2003 Regional. Motion passed unanimously.

b. Hosch moved and Ballantyne seconded to amend the existing PDI Contract for 2003 and 2004 to add $.75 per table. Motion passed unanimously. President Parrish requested that Hosch see that a formal amendment is made to the contract.

c. Schmidt moved and Taylor-Ferguson seconded to grant 16 free plays each to Lynda Cole and Larry Chow for the Yakima 2002 Regional with the free plays to be non-transferable. Motion passed unanimously.

d. Hosch moved and Ballantyne seconded to allow Brown to offer the new series of Audrey Grant books to District teachers with payment to be made to Grant upon sale of books. Motion passed unanimously.

e. Nist reported that District 20 had indicated an interest in joining District 19 and 18 in publishing a Gazette. No action was taken at this time.

9. The following tournament actions were taken:

a. Hosch moved and Gerstenberger seconded to quit having Lucky Draws for free plays for all tournaments where not already published. Motion passed unanimously.

b. Ballantyne moved and Taylor-Ferguson seconded to approve Jennifer Ballantyne and Allan Ferguson as chair persons for the Richmond 2004 Regional and Nanaimo 2004 Regional respectively. Motion passed unanimously.

10. The B.C. at Large Board position was declared vacated by the President due to that Board member missing two consecutive meetings.

11. The following elections and appointments of Officers for 2003 occurred:

a. Gay Parrish was unanimously re-elected President.

b. Clay Gerstenberger was unanimously re-elected Treasurer.

c. President Parrish re-appointed Dudley Brown Secretary.

12. The next Board meeting will be at Victoria at 9:30 a.m., March 31, 2003.

13. Their being no further business President Parrish adjourned the meeting at 2:45 p.m.

Respectfully submitted,

DUDLEY BROWN Secretary