Board Meeting Minutes

Monday, January 7, 2002, Richmond, B.C.

1. The meeting was called to order by President Gay Parrish at 9:30 a.m. She declared a quorum

With the following members present: Jennifer Ballantyne, Clay Gerstenberger, Dave Grubbs, Steve Hosch, Hubert Hunchak, Joe Jabon, Barbara Nist, Gay Parrish, David Schmidt, and Angela Taylor-Ferguson. David Morrone and Larry Spangler were absent. Also present was Dudley Brown, Secretary. Mr. Ray Lee, CBF President, his wife Linda, and Leslie Gold, Tournament Co-chair, joined the meeting for lunch. The Lees led a discussion regarding the CBF study on the feasibility of Canada separating from the ACBL.

2. Gerstenberger moved and Nist seconded to certify the election of the following for 2002-2004 terms on the District Board: Vancouver Island – Angela Taylor-Ferguson, B.C. at Large – Hubert Hunchak, Alaska –David Morrone. Motion passed unanimously.

3. Gerstenberger moved and Taylor-Ferguson seconded to approve the Everett 2001 Minutes with the correction of the spelling of Weisfield. Motion passed unanimously.

4. The Agenda was accepted as presented with the addition of Item 6e. Intermediate/Newcomer Coordinator.

5. The following reports were given:

a. Treasurer Clay Gerstenberger gave reports as follows:

(1) An interim Everett 2001 Regional Report showing a net gain of $5513.

(2) The Audrey Grant Text Book operation showed a $396 net gain for the year.

(3) A current asset report showed the following:

U.S. Bank Accounts $17,066.04 plus November and December interest.

Canadian Saving Accounts $35,000.00 (Cdn) plus November and December interest.

Canadian Checking Account $73,571.84 (Cdn).

(4) A 2001 Income and Expense Report showing income of $18,306 and expenses of $24,989.

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(5) Both Schmidt and Gerstenberger have received the Simply Accounting program which will deal with the two countries’ currencies.

b. Jabon, Budget and Finance Chairman compared 2001 to 2000 expenses and indicated that approximately 90% of expenditures come from Advertising, Board Expenses, Education Programs, and the Gazette. Grubbs moved and Taylor-Ferguson seconded to stop advertising in the ACBL Bulletin except for the Penticton Regional. Hosch moved and Ballantyne seconded to table the motion until the Penticton meeting. Motion to table was defeated with 2 yes and 8 no votes. Original motion passed with 8 yes and 2 no votes.

(1) With the reduction in advertising and Gazette expenditures Jabon estimated net income of $27,500 for 2002.

(2) President Parrish reappointed the Finance and Budget Committee as follows: Joe Jabon, David Schmidt, Steve Hosch, Clay Gerstenberger, Dave Grubbs, and Barbara Nist. It was suggested that the committee finalize the budget with a conference call when all 2001 figures are available.

(3) The President requested the Secretary to place Bulletin Advertising on the Agenda for the Penticton meeting.

c. Schmidt, District Wide Charity Game and Week Chairman reported that he was disappointed in the participation that ACBL reported for the District Wide game and other District Week charity games. He has tried to get ACBL to put out information earlier. Board members informed him of several cases of participation by clubs in their area that were not listed by ACBL. The dates for 2002 have been established as November 18-24, 2002 with the District Wide Game with hand records to be Monday evening, November 18, 2002.

d. Brown, Tournament Administrator reported that he still was not receiving copies of playing space contracts as required. The President asked that a copy of each contract be furnished the Tournament Administrator, the Tournament Chairman, and DINO Liaison in a timely fashion.

e. Hosch, Multi-Level Events Chairman, critiqued the District Finals of the NAOP held in Tacoma in December. The playing space was poorly lighted and space was broken up causing a late start. Buy-In fees were not collected and the movement used in the final session was not optimal. The $500 turned over to Hosch had no financial report and he believes money may be owed the Tacoma Unit.

f. Grubbs, Publications and Public Relations Chairman, reported that the District had renewed its Web Site for another two years.

6. Unfinished business:

a. Nist moved and Hosch seconded to implement a District Good Will Committee. Motion passed unanimously. The implementing committee suggests that each DINO Board member (except

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the District Director) appoint one person from their area each year and that a reception be held for all District and National Good Will Committee Members once each year.

b. Hosch moved and Schmidt seconded to accept Part I of Jude Goodwin-Hanson’s proposal dated October 30, 2001, which would set up a web site with 6 sections for a total fee of $1500.00 (Cdn) including an advance of $500.00, subject to ironing out details with Grubbs as to District expectations. Motion passed unanimously.

c. Moved by Hosch and seconded by Taylor-Ferguson that subject to receipt and approval of the current Gazette that the District compensate Kris Motoyoshi $750. Motion passed unanimously.

d. Schmidt moved and Ballantyne seconded to give a special allocation of $250 to Kris Motoyoshi to help offset her expenses of equipment and software provided that she agrees to continue editing the Gazette. Motion passed unanimously.

e. Hosch moved and Taylor-Ferguson to pay Kris Motoyoshi $750 for each edition of the Gazette she edits and to request her to keep the District Board posted on effort and time spent. Motion passed unanimously.

7. The following new business occurred:

a. Hosch moved and Hunchak seconded to approve the conditions of contest for the 2002-2003 GNT as presented except that references to the “National Director” should be to “District 19 District Director.” Motion passed unanimously.

b. Schmidt moved and Hunchak seconded to accept advertising in the Gazette from outside District subject to approval of the Publications and Public Relations Chairman. The following price schedule applies:

One quarter page $50

One half page $100

Full page $150

A 10% discount if ads are placed in multiple issues and paid in advance

Motion passed unanimously.

c. Ballantyne moved and Taylor-Ferguson seconded to have the Wenatchee 2003 Regional be a four day tournament, Thursday through Sunday, with Brown to check on available space. He will report to the President who will decide on giving approval to sign a contract. Motion passed unanimously.

d. The Board agreed that Gordon Bower should continue as the Intermediate/Newcomer Chairman.

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e. Ballantyne moved and Grubbs seconded to approve Gordon Bower’s request to approach Swan Games with a proposal for an IMP Pairs event at either Everett 2002 or Penticton 2002. Motion passed unanimously.

7. The following tournament actions were taken:

a. The President appointed Spangler, Ballantyne, Parrish, Nist and Grubbs to the Tournament Oversight Committee.

b. Grubbs moved and Ballantyne seconded to approve Shirley Jabon as Chairperson for the Puget Sound 2002 Regional and Dave Grubbs as Chairperson for the Puget Sound 2003 Regional. Motion passed unanimously.

c. Hosch moved and Schmidt seconded to approve the Puget Sound 2002 program as presented with the following changes:

(1) Delete the 1-800 reservation number.

(2) Add a statement that all Swiss Team events are victory points.

(3) Scratch the Saturday evening Swiss Team event.

Motion passed with 9 yes and 1 no vote. Jabon recorded his no vote.

d. Hosch moved and Taylor-Ferguson seconded to add that the Friday evening single session Swiss event was stratified. Motion passed unanimously.

7. The next meeting will be at 9:30 a.m., Monday, June 10, 2002, at Penticton.

9. Hosch moved and Ballantyne seconded that the meeting adjourn at 3:30. Motion passed unanimously.

Respectfully submitted,

DUDLEY BROWN Secretary

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