District 19, ACBL, Board Meeting Minutes

Monday, April 2, 2001, Victoria, B.C.

1. The meeting was called to order by President Steve Hosch at 9:40 a.m. He declared a quorum with the following members present: Jennifer Ballantyne, Gordon Bower, Dave Grubbs, Steve Hosch, Joe Jabon, Barbara Nist, Gary Parrish, Margaret Pearce, David Schmidt, Larry Spangler, and Angela Taylor. Absent was Wanda Kellett due to recovery from heart surgery. Also present were Dudley Brown, Secretary, and Clay Gerstenberger, Treasurer. Roger Putnam, ACBL Field Representative, and Van Buchanan, Victoria 2001 Regional Chairperson, were also present during part of the meeting.

2. The Agenda was accepted as presented.

3. There being no additions or corrections, the Everett 2000 minutes were accepted as presented.

4. The following correspondence was reported:

a. Hinton’s letter of June 26, 2000 regarding new player events at regionals.

b. The secretary sent a letter to ACBL informing them that the District Appellate Chairman would be the immediate past president of the District.

c. President Hosch reported receiving several requests for unit transfers upon which he acted by District policy.

5. The following reports were received:

a. Treasurer:

(1) The Everett 2000 Regional report showing a net gain of $5,781.

(2) A District Nineteen Combined Accounts Asset Statement as of December 31, 2000, which showed Canadian assets of $105,336.22 and U.S. assets of $29,302.22.

(3) Ballantyne moved and Taylor seconded to accept the two reports. Motion carried unanimously.

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(4) The President asked the Treasurer to prepare a year-end Revenue and Surplus Statement.

b. Tournament Oversight: Spangler led a discussion on the purpose of the committee. It was agreed that the committee should continue to inspect programs and make scheduling suggestions as needed. Parrish was appointed to rewrite guidelines for program preparation.

c. Budget and Finance: Jabon presented 2000 Profit and Loss by Class Statements and Budget Analysis Statements. He requested that regional and non-regional expenses be separated so that meaningful budgeting could occur. He estimated 2001 non-tournament expenses to be $25,000 U.S. He asked that Tournament Liaisons submit Regional Budget sheets for the next two years. His aim is to have statements that compare actual tournament income and expenses to budget.

d. District Wide Charity Game and Charity Week: Schmidt stated that October 8 through 14, 2001, is District Wide Charity Week with Friday evening established as the District Wide game with hand records. After discussion it was agreed to continue to reimburse the Anchorage Unit for Charity Free plays presented at the Anchorage Regional.

e. Tournament Field Representative and Tournament Coordinator: Putnam gave a list of tournament schedules for 2002 through 2004 and another list showing which 2001 and 2002 tournaments were sanctioned. He reminded the Board that sanctions should be in two years in advance. Upon request from Yakima the 2002 schedule was adjusted to show the Yakima Sectional 12 to 14 April and consequently the D19 STaC (Seattle) 25-31 March 2002.

f. Tournament Administrator: Brown requested that Liaisons furnish him copies of playing space agreements.

g. National Board: Nist distributed Inside the Boardroom, Kansas City 2001.

h. Multi-level Events: Hosch led a discussion on having no club level of the GNT which may mean getting approval of all units. Also discussed were stand-alone events, the need to promote buy-ins, and variable playing sites. The following actions were taken:

(1) Taylor moved and Schmidt seconded to alternate the District Finals of the GNT between Canada and the U.S. Motion passed with 7 yes votes and 3 no votes. Spangler, Nist, and Jabon recorded their negative votes.

(2) Ballantyne moved and Nist seconded to hold the District Finals of the Championship and B Flights of the GNT together and the A and C Flights together on separate weekends when possible with sites rotated each year between the Puget Sound and Vancouver, B.C., areas, Championship/B in one country and A/C in the other, with places reversed the next year. Motion passed with 10 yes votes and one (1) no vote. Schmidt recorded his negative vote.

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(3) The President appointed the following committee to establish the dates for the GNT Finals in 2002: Ballantyne, Parrish, Grubbs, and Taylor. Putnam suggests April 5-7, 2002, for the Championship/B Flights and April 19-21, 2002, for the A/C Flights.

(4) No action was taken on the format for the NAOP District Finals for NAOP events starting in 2002 pending clarification form ACBL and approval from all units if Unit Finals are eliminated.

i. Judiciary & Bylaws: Hosch reported no current actions.

j. DINO Elections for 2002-2004: Brown reported that the Vancouver Island, B.C. at Large, and Alaska positions for 2002 through 2004 are due to be advertised and elections run if necessary.

6. Unfinished Business:

a. Grubbs stated that no one had been found to be the editor of the Gazette. Schmidt agreed to remain as interim editor until an editor is named.

b. Ballantyne moved and Grubbs seconded to publish two Gazettes yearly. Bower offered a friendly amendment which was accepted by the mover and seconder as follows: Ballantyne moved and Grubbs seconded to publish five Gazettes every two years as follows: Effective 2002: January, June, and October of even years and April and August of odd years. Motion passed unanimously.

c. The President appointed Gordon Bower to be the District Intermediate/Newcomer Chairman and asked the Secretary to notify ACBL Headquarters.

7. New Business:

a. The District position is generally favorable on the Board of Governor’s motion to the ACBL Board of Directors to allow 3 session KO’s.

b. Schmidt moved and Taylor seconded not to collect the surcharge from non- members playing in any game limited to 199 master points or less. Motion passed with 6 yes votes and 3 no votes. Grubbs, Nist, and Spangler recorded their negative votes.

c. No action was taken on a policy to make blanket refunds of entry fees to players forced to play up when a limited event didn’t make.

d. Taylor moved and Bower seconded to set entry fees for events limited to 199 or

fewer master points at $10 in the Canada and $7 in the U.S. Grubbs moved and Jabon seconded to substitute “0 to 20” instead of “199 or fewer.” Amendment failed

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unanimously. Original motion failed with 2 yes and 9 no votes. Bower and Taylor recorded their positive votes.

e. After discussion on the Novice Reception, the President asked the Tournament Administrator to write a policy for the Novice Reception that would set requirements and limits with the budget to be a separate item, not part of the Hospitality Budget.

f. Spangler moved and Parrish seconded to approve the Longview, Unit 438, merging into the Vancouver, Washington, unit subject to ACBL procedures being followed. Motion passed unanimously with one (1) abstention. Nist recorded her abstention.

The President requested that the Secretary notify ACBL of this approval.

g. Grubbs moved and Jabon seconded that the District Nineteen Board grants the Western Conference or any other organization the right to approach individual District 19 Units to gain their approval of unit clubs participating in a STaC. Motion failed with 4 yes and 6 no votes. Grubbs recorded his yes vote. (Note the Board’s position: The Tournament Coordinator in consultation with the District Board may grant or disapprove permission to an organization to approach District 19 units regarding their clubs participating in a STaC.)

h. Schmidt moved and Parrish seconded to notify the Western Conference to not promote any STaC as authorized or supported by the District 19 Board; and that the District Nineteen Tournament Coordinator has the right to minimize conflicts in regards to all sectionals within the District with instructions to disallow the May 2001 STaC. Motion passed unanimously with one (1) abstention. Bower recorded his abstention.

i. The Board took no action to recommend the Board of Governor motion to the ACBL Board of Directors to allow Districts to establish their own Club Appreciation Month.

j. The President requested the Secretary to furnish ACBL notices of suspensions to the District Board members who then would be responsible to make sure each unit in their area was properly notified.

k. Parrish moved and Taylor seconded to establish a District level Goodwill Committee and to establish an implementation committee. Motion passed unanimously.

l. Ballantyne moved and Taylor seconded to authorize giving 12 free plays as the prize for a raffle with the revenue to go towards added Richmond 2002 hospitality. Motion passed unanimously.

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m. President Hosch outlined his suggested guidelines for District 19 to cooperate with

ACBL in putting on Easy Bridge presenter’s accreditation sessions at District 19 regionals. Schmidt moved and Taylor seconded to approve the President sending the letter he read to the Board. Motion passed unanimously.

n. The Board authorized the President to offer to the Seattle Unit that the District would take over the retired Wisefield Trophy and establish parameters for presenting it yearly.

o. During the working lunch, Van Buchanan, Tournament Chairperson for the Victoria 2001 Regional, told of the difficulties in working with the Empress Hotel based Convention Center management. She pointed out the Center’s demand for $800 for security and that she could not determine if that was included in the original contract. After she explained tournament hospitality plans, Schmidt moved and Grubbs seconded to authorize the posting of winners’ pictures on the Event Leaders Sheets and to save the pictures to post on the District Web Page later. Motion passed unanimously. David Schmidt and Dave Grubbs were appointed to post the pictures.

8. Tournaments: Ballantyne moved and Taylor seconded to approve the following Regional Chairpersons: Wanda Kellett for the 2002 Yakima Regional, Gay Parrish for the 2002 and 2003 Puget Sound Regionals, and Van Buchanan for the 2003 Victoria Regional. Motion passed unanimously.

9. Grubbs moved and Taylor seconded to have the next meeting Monday, October 15, 2001, starting at 9:30 a.m. Motion passed unanimously.

There being no further business, the meeting was adjourned at 5:35 p.m.

Respectfully submitted,

DUDLEY BROWN

DINO Secretary

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