District 19, ACBL, Board Meeting Minutes

Monday, January 17, 2000, Richmond, B.C.

1. The meeting was called to order by President Steve Hosch at 10:10 a.m. He declared a quorum with the following members present: Jennifer Ballantyne, Gordon Bower, Clay Gerstenberger, Dave Grubbs, Steve Hosch, Joe Jabon, Barbara Nist, Gay Parrish, Margaret Pearce, David Schmidt, Larry Spangler, and Angela Taylor. Also present was Dudley Brown, Secretary. Waldemar Jez and Dianne Isfeld, Richmond Chairpersons, joined the meeting for lunch and to report on the tournament. Roger Putnam, ACBL Field Representative and District 19 Tournament coordinator, joined the meeting at 4:30 p.m.

2. The Agenda was accepted as presented with additions of the Treasurer’s financial reports for the 1999 Yakima and Nanaimo regionals and the issue of changing assets from Canada to the U.S.

3. Nist moved and Ballantyne seconded to approve the minutes of the Everett 1999 meeting with the addition of Dee Berry as being present briefly to discuss EZ Bridge. Motion passed unanimously.

4. President Hosch formalized the appointment of Dudley Brown as Secretary for 2000.

5. The following correspondence was reported:

          a. A letter from Shirley Rice, Puyallup, thanking the District for the Everett Regional.

          b. A letter from John Anderson complaining about the host hotel at Everett.

          c. A letter from Mary Ruth Blustein protesting the high GNT club sanction fees.

6. The following reports were given:

          a. The Treasurer passed out the following financial reports and fielded questions on them:

          (1) The Yakima, Nanaimo, and Everett regionals showing respectively $5,363.09, $7581.48, and $10,706.44 profit.

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          (2) The NAP District Finals Financial Report showing a net gain of $845.28 Canadian or $571.15 U.S. The requirement to ascertain and pay the Vancouver Unit the District’s share of rent and caddy expenses was discussed. Schmidt volunteered to work out what was owed and to report to the Treasurer. He will also present a proposed policy for the future sharing of expenses for District NAP Finals.

          (3) Preliminary year ending Asset Statement showing $89,684.61 Canadian and $37,639.90 U.S. and preliminary figures on profit and loss for 1999.

          b. The following report and actions occurred under Tournament Oversight:

          (1) Spangler presented several possible 3 or 4 year tournament per year rotation plans. After discussion Jabon moved and Bower seconded to schedule four (4) regionals per year. Motion carried with 9 yes and 3 no votes. Ballantyne and Schmidt recorded negative votes.

          (2) Grubbs moved and Schmidt seconded to hold a regional in Penticton every year. Motion carried unanimously.

          (3) Grubbs moved and Parrish seconded to hold a Puget Sound regional every year. Motion carried with 10 yes votes and 2 abstentions. Schmidt and Taylor recorded abstentions.

          (4) After discussion of rotation plans and scheduling problems the Tournament Committee was directed to present rotation and scheduling plans for the next 5 years at the next meeting. Nist agree to investigate the possibility of scheduling the Puget Sound Regional in August and to report to the committee.

          (5) Spangler moved and Jabon seconded to have all KO’s 24 boards per session. A move to table failed with 3 for and 9 against tabling. Motion failed with 5 yes and 6 no votes and a abstention, Jabon and Spangler recorded yes votes.

          (6) Grubbs moved and Parrish seconded to play 24 boards per session for the first two sessions for KO’s starting the first evening or those starting in the morning with all other prime time sessions of KO’s to have 26 boards per session. Motion carried with 9 yes votes and 3 abstentions. Bower recorded his abstention.

          (7) Parrish moved and Taylor seconded to approve Matt Smith as Director in Charge of the Victoria 2001 Regional. Motion carried unanimously.

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          (8) Parrish moved and Schmidt seconded to change master point limits for DINO regionals as follows:

Stratified Events                                 StratiFlighted Events

A - 1500 or greater                                     A/A-X - above 3000/less than 3000

B - LM or 500 or more - less than 1500         B - 1000 or more - less than 1500

C - NLM less than 500                          C - LM or 500 or more - less than 1000

                                                          D - NLM less than 500

Motion carried with 10 yes votes, 1 no vote and 1 abstention. Bower recorded his no vote and Jabon recorded his abstention.

          c. Budget and Finance actions:

          (1) The Tournament Liaisons for 2000 and 2001 regionals agreed to get tournament budgets to the Finance and Budget Committee so that the committee could propose a 2000-2001 budget at the next meeting.

          (2) The President directed the Budget and Finance Committee, less account signers, to audit or arrange an audit of the District’s 1998 and 1999 financial records.

          (3) Schmidt agreed to check and report on whether there were penalties for having Canadian accounts in excess of $100,000.

          (4) A decision on whether to have a currency exchange at District regionals was postponed.

          (5) Grubbs agreed to research the costs and methods of moving money from Canadian accounts to U.S. accounts.                                      

          d. Schmidt moved and Ballantyne seconded to have a charity week in the fall instead of a District Wide Charity game if allowed by the ACBL. A move to table until more information was available carried unanimously.

          e. Putnam, Tournament Coordinator, passed out a new list of tournament dates.

          f. Brown, Tournament Administrator, passed out a new Budgeting and Finance chapter to the Policy Manual. He stated that the forms still needed updating. Next he will combine the Tournament Manual and Tournament chapter of the Policy Manual.

          g. Nist reported that it is District 19’s turn to host the joint ABA-ACBL function but that the date has not been finalized.

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          h. Nist moved and Pearce seconded that the District discontinue the every other year tournament chairperson dinner. Motion carried unanimously.

 

          i. Nist elaborated on her Inside the Board Room Report.

          j. Multi Level Event actions:

          (1) The next GNT District Finals will be the second weekend of March during the Everett Sectional.

          (2) Pearce moved and Jabon seconded that charges be presented and a hearing set for the two Victoria players and Victoria club director regarding possible irregularities at a Victoria NAOP club game and the players eligibility to play in the District finals. Motion carried with 8 yes votes and 4 abstentions. Ballantyne, Taylor, Parrish, and Schmidt recorded abstentions.

          (3) District Director Nist was requested to ask the National Board to look for ways to allow participation at the District Finals of the NAOP when neither unit or clubs offer an opportunity.

          (4) Taylor moved and Grubbs seconded to continue to pay $250 to third place pairs in each flight of the NAOP that attend the National Finals. Motion carried unanimously.

          k. Hosch reported that there had been no judiciary or by-law actions.

          l. Publications and Public Relations actions:

          (1) Grubbs reported that the District’s Domain Name is D19.ORG and that its Web Page is WWW.D19.ORG.

          (2) Email addresses should be included on all tournament programs and ads.

          (3) Area Board members are requested to urge their units to furnish ACBL Headquarters with an Email contact.

          m. Ballantyne reported that the current balance in the Canadian International Fund is $1,684.62 Canadian. Grubbs moved and Parrish seconded to raise the amount paid to the Canadian International Fund to $6.50 per table playing in the Thursday evening Continuous Pairs in District 19 Canadian Regionals. Motion carried with 11 yes and 1 no vote. Ballantyne recorded her negative vote.

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7. The following occurred under unfinished business:

          a. Schmidt reported that he had signed the PDI contract and gave it to the Secretary. Gerstenberger moved and Parrish seconded to pay PDI for ferry costs and the balance of insurance costs to have the District covered for the 1999 Naniamo Regional and that such precedented expenses in the future may be paid to PDI by the Treasurer. Motion carried unanimously.

          b. Parrish discussed the tax and reporting ramifications of using Tournament Assistants in the U.S. No action was taken to implement their use in the U.S.

          c. Board members were asked to give updates on the District 19 Standing C, D, and E List to Ballantyne. Nist will Email all Board members unit information including Unit Judiciary Chairmen.

8. Under new business, Brown reported that new 3 year terms for 2001-2003 will be advertised in the Penticton Gazette for the following positions:

          Western Washington at Large. (Hosch incumbent)

          Eastern Washington at Large (Gerstenberger incumbent)

          Vancouver B. C. Unit (Schmidt incumbent)

          Seattle Unit (Jabon incumbent)

9. Under Tournaments the following actions occurred:

          a. Ballantyne was named as Liaison Representative for the Richmond 2002 Regional and Gay Parrish for the Puget Sound 2002 Regional.

          b. Parrish moved and Taylor seconded to approve the 2000 Puget Sound Regional Schedule as presented and modified to include a 30 point victory point scale for the Sunday Swiss. Motion carried unanimously.

10. The next meeting was scheduled for 8:30 a.m. coffee and 9:00 a.m. quorum call on June 12, 2000 at Penticton.

11. There being no further business the meeting adjourned at 5:35 p.m.

                                                          Respectfully submitted,

 

 

                                                          DUDLEY BROWN

                                                          Secretary

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