DINO Board Meeting Minutes

District 19 Board Meeting Minutes

Monday and Tuesday, March 22 and 23, 1999, Vancouver, B.C.

1. The meeting was called to order by President David Schmidt at 9:30 a.m., March 22nd.   He declared a quorum with the following
   present:  Jennifer Ballantyne, Gordon Bower, Polly Dunn, Clay Gerstenberger, Steve Hosch, Joe Jabon, Barbara Nist, Gay Parrish,
   Margaret Pearce, David Schmidt, Larry Spangler, and Angela Taylor. Dudley Brown, Secretary, joined the meeting at 10:30 a.m.
   
   
2. Taylor moved and Hosch seconded to confirm Margaret Pearce as the newly elected director for B.C. at Large and to reconfirm Angela Taylor and Gordon Bower for the Vancouver Island and Alaska at Large positions.  Motion carried unanimously.
   
   
3. The Agenda was approved as circulated with the following additions:
4. Representatives of PDI Bridge Supplies will attend the meeting tomorrow to discuss a new contract.  (Placed as 6b,
   under old business.)
5. Val Covalcuic, ACBL President, has been invited to drop in.
6. Ballantyne moved and Taylor seconded to accept the minutes as circulated.  Motion carried unanimously.
7. Gerstenberger reported on correspondence from the IRS where a problem still exists because in 1995 a change of address was not filed. Gerstenberger must fill out forms from 1995 through 1998 and has been given 30 days to complete them.
8. Gerstenberger passed out a detailed Profit & Loss Statement as well as an Asset Statement. He has not been able to obtain the final accounting from the Penticton tournament.  Pearce assured the Board she will have it straightened out next week.  Parrish moved and Hosch seconded to accept the Treasurer's Report.  Motion passed unanimously.
9. Gerstenberger presented the 1998 Puget Sound Regional report showing a profit of $7800.
10. Jabon led a discussion on using local tournament assistants to save travel and per diem expenses at District regionals.
    
    
11. Nist proposed projecting fewer staff and then bearing the extra expense if additional directors are needed. Increasing the per table hospitality budget to cover added expenses was discussed.
12. The Board's end position is to inform Roger Putnam to make conservative estimates of table counts.
13. Nist added that there were several ideas concerning the various payments to directors that were being looked at by the National Board.
14. Jabon finished his report with a discussion on the usage of hospitality funds and pledged to send out a detailed Budget Report via Email in the near future.
15. To clarify DINO policy on reimbursing DINO Board members and officers attending meetings, the following motion passed unanimously:  Spangler moved and Hosch seconded that directors and officers attending District Board Meetings will receive one half the IRS mileage rate and related travel expenses such as ferry or toll charges, except for the Alaska member who would receive half of the cheapest advertised airfare.  Attendees will receive lodging reimbursement for their actual expense up to the host hotel rate for two nights if used.  Where staying in the host hotel impacts tournament costs, attendees may be required to stay at the host hotel.Attendees living close to the tournament site may elect to receive full IRS mileage in lieu of lodging reimbursement.  US citizens claiming GST in Canada must submit lodging receipts.
16. Nist passed around a new Tournament Schedule from Roger Putnam, Tournament Field Representative.  Gerstenberger moved and Spangler seconded that regular unit sectionals have preference over District wide STaCs during days of the unit sectional.  Motion passed unanimously. 
17. Brown reported on updating the Policy Manual.  The Board agreed to let him combine with the Tournament Manual and to delete obsolete material.
18. Nist's submitted report on the joint ABA-ACBL event was acknowledged
19. Nist reported the following items from the National Board: (1) The ACBL is to have a vice president. (2)  She recommends that the District take action on implementing EZ Bridge in the District. (3)  The new unit membership retention and mentoring program was explained.  New members who go south for periods of the year are requested to notify ACBL when joining so that their membership won't be automatically transferred. (4)  Bridge American is being phased out. (5)  In order to place a value on membership, non members or non fee paying life masters will be charged $1 per session extra at the NABCs.  It is recommended that regional and sectional tournaments do the same.  (The added fee remains with the sponsoring organization.) (6)  There will be a one time amnesty period this summer for former members to rejoin or non paying life masters to pay their service fee to regain all points that ACBL has on file.
20. By secret ballot the Board voted one (1) for and ten (10) against the By Law amendment below which was referred to the Districts.The Secretary is to notify ACBL. No member of the Board of Directors shall be employed by the ACBL or any of its districts or units.  Reimbursement for expenses incurred by members of the Board of Directors while providing services to the ACBL, its districts or units is permitted and encouraged.
21. Hosch gave the Multi-Level Events report.  a.  The District favors the addition of a fourth flight (an AX or A- flight) for NAP and GNT events.  b.  The District Coordinator was authorized to draft a concept of buying in to the District level of the NAP or GNT if no local event available or if an individual didn't play in a local event. c.  Jabon moved and Taylor seconded to reserve the weekend of April 9, 2000, for possible use for a separate District GNT finals.  Motion passed unanimously. d.  Margaret Hinton's letter to the Victoria Unit and the unit's reply regarding the NAOP event at the unit level was discussed.  The value of the unit promoting the event was agreed.
22. Hosch reported no judiciary actions at this time.
23. Unfinished business: a. President Schmidt reminded Board Members to pick up supplies of the Gazette from the Hospitality Desk for distribution to clubs and units in their area.  Discussing on contents and schedule and Jude Goodwin-Hanson's ongoing role were postponed till the next meeting. b. Nist moved and Hosch seconded to approve in principal a new 5 year contract in 1999 for tournament supplies and services with PDI Bridge Supply which will parallel District 20's contract as to price and cost of living increases indexed at Portland's cost of living index subject to acceptance of a contract at the District's next board meeting.  Motion passed unanimously.
24. The following tournament actions were taken:a. Hosch moved and Nist seconded to adopt a schedule for the 1999 Puget Sound Regional the same as presented except to adjust to the current Ax strata in StratiFlighted events.  Motion passed unanimously. b.  Ballantyne reported that 17-23 January 2000 was the correct date for the Richmond Regional and that it didn't conflict with the Hawaii Regional.  Ballantyne moved and Dunn seconded to approve Waldemar Jez as Chairman and Dianne Isfeld as Assistant Chairman for the Richmond 2000 Regional.  Motion passed unanimously. c.  Nist moved and Jabon seconded to approve the standard travel and lodging reimbursement (two nights) for a designated board member or officer conducting business at a District regional at which no board meeting is held.  This is to be costed to the tournament.  Motion carried unanimously.
25. The next meeting will be at 9:30 a.m., Monday, July 12, 1999, at the Yakima Bridge Center.
26. Their being no further business, President Schmidt adjourned the meeting at 12:30 p.m., 23 March 1999.
27. Respectfully submitted,
    
    DUDLEY BROWN
    
    DINO Secretary