DINO Board Meeting Minutes

District 19 Board Meeting Minutes

Board Meeting Minutes Monday, July 12, 1999, Yakima, WA

1. The meeting was called to order by President David Schmidt at 9:35 a.m. He declared a quorum with the following members present: Gordon Bower, Polly Dunn, Clay Gerstenberger, Steve Hosch, Joe Jabon, Barbara Nist, Gay Parrish, David Schmidt, Larry Spangler, and Angela Taylor. Also present was Dudley Brown, Secretary. 2. The Agenda was accepted as presented with the the addition of listing the correspondence received as follows:
2. Eugene Chan's Email regarding the 1999-2000 District Finals of the NAOP, which was referred to Multi Level Events.
3. Patt Rowe's Email resigning from being District Charity Chairman. David Schmidt agreed to take on this job. Immediate needs are to get out the unit winners' free play certificates for 1998 and to set a date for the District Wide Charity Game for 1999.
4. The Seattle Unit's request to have KO's have 28 boards per session was received. Dunn moved and Taylor seconded to direct the tournament directors to have 26 boards per KO session and 13 per Compact KO round.
5. Gerstenberger moved and Taylor seconded to approve the minutes of the Vancouver meeting with the corrections below. Motion passed unanimously. a. In Paragraph 6g(4) American was corrected to America. b. In Paragraph 10 discussing was corrected to discussion. c. In Paragraph 13 Their was corrected to There.
6. Gerstenberger gave the Treasurer's Report. He stated that delinquent IRS reports had been filed. He presented a Profit and Loss by Class Statement which showed that for the period January 1 through July 10th, 1999, the District had expended $10,447.22 Canadian and $7,270.79 U.S. in excess of income for that period. He further presented an Asset Statement as of July 10, 1999, that showed Total Assets of $75,624.78 Canadian and $32,418.09 U.S. Spangler moved and Nist seconded to accept the Treasurer's Reports. Motion passed unanimously.
7. Jabon led a discussion on the budgeting process and what information was going to be needed to make meaningful budgets. He set a meeting of his committee for between the afternoon and evening sessions this Wednesday. a. Hosch moved and Dunn seconded that the District will not participate in the hospitality or budget of any event unless the District is a sponsor or responsible participant in the event prior to the event. Motion passed unanimously. b. Hosch moved and Parrish seconded to ratify the President's action of paying $250 for support of the Bi-Country Playoff. Motion passed unanimously.
8. Brown reported on progress of combining the Tournament Manual and Policy Manual. He reported that Tournament Liaison Representatives were responsible for doing budgets for tournaments and that these were not being done presently.
9. Nist reported that there was possibly action pending to make the American Bridge Association a 26th District of the ACBL. 8. Nist made a report on the National Board discussing the following items: a. The International Olympic Committee has recognized the WBF as a federation. It is hoped that the 2003 Winter Olympics in Salt Lake City will have a demonstration event of bridge as a mental sport. b. Nist read a letter from the Western Conference President inviting us to again join the Western Conference STaC 6 to 12 December 1999. Jabon moved and Spangler seconded to allow clubs in District 19 to participate in the W.C. STaC as long as they get permission from their unit boards. Motion passed unanimously. c. The amnesty program for former members to rejoin and get their master points back has been extended through September. d. She also reported that the CBF was investigating separation from the ACBL. e. Nist notified the board that it needed to make a decision on whether or not to adopt the ACBL policy of charging non members and unpaid Life Masters a surcharge at its regionals. If it is charged, the money stays with the District. If not, the District must pay the equivalent amount to ACBL. Hosch moved and Pearce seconded to adopt the ACBL policy on charging a per session fee for non members or unpaid Life Masters effective at the Nanaimo Regional. Motion passed with 10 for and 1 against.
10. Cochairmen David and JoAnn Newman joined the group for lunch and reported that there seemed to be a good number of hotel reservations made in the hotel and the problem the hotel was having honoring reservations to the Cavanaughs at Yakima Center. Many have had reservations switched to the Gateway Cavanaughs without notification.
11. Dee Berry also joined the meeting to give a report on EZ Bridge and to lead a discussion on what the District can do to support the program. Hosch moved and Nist seconded that the District will offer an incentive to participants in the EZ Bridge Program as follows: The District will support a program in each unit with a minimum of $250. If a unit has over 500 members an additional $250 will be available and if the unit is over 1000 members yet another $250 will be available. Units will either sponsor an EZ Bridge Program directly or through sponsorship by individuals or clubs with accredited directors. No unit will be provided more than $250 to a single sponsor. To receive the stipend, the unit will make request to the District Treasurer to disperse the payment to the individual sponsor. Applications must include a copy of the EZ Bridge registration for a program to start not later than September 30, 2000. Motion carried with 10 for a 1 against. Spangler recorded his negative vote.
12. Roger Putnam joined the meeting and informed us that PDI's truck coming to this regional with supplies had broken down and that they estimated arrival in 5 hours. He also passed out an updated list of tournament dates. Gerstenberger excused himself to make arrangement for enough tables and supplies for Monday night's games.
13. After Dee Berry stated that she would be willing to offer courses at our regionals for prospective Cruise Ship Bridge Directors, Taylor moved and Pearce seconded to let Dee Berry conduct courses for cruise ship directors at our regionals. Motion passed unanimously.
14. Hosch moved and Parrish seconded that in lieu of $200 per month stipend, that Dee could take the equivalent in free plays to the extent she requested. Motion passed with 10 for and 1 against. Nist recorded her negative vote.
15. Hosch gave a Multi-Level Events report and the following actions resulted: a. Hosch moved and Jabon seconded to set the District sanction fee for GNT at $10 per team at each level below the District Finals. Motion passed unanimously. b. Hosch moved and Parrish seconded that the District provide an honorarium of $200 to the Everett Unit for hosting the 1999 GNT District Finals. Motion passed unanimously. c. Nist moved and Taylor seconded that the NAOP District Finals be a two session event on Saturday at the November 1999 sectional at Surrey, B.C. Motion passed unanimously. d. Hosch moved and Jabon seconded to allow Buy Ins to the GNT District Finals at the rate of $25 per player with a maximum charge per team of $100. Motion passed with 9 for and 1 against. Taylor recorded her negative vote. e. Hosch moved and Nist seconded that if the first and then the second place GNT Teams opt not to attend the National Finals that the Multi-Level Committee be authorized to form a team from members of the first through 4th place teams if possible. Motion passed unanimously.
16. Hosch reported no judiciary action. (One person had been expected to appeal a sanction form the Nationals but failed to submit appeal in time.)
17. Dunn gave a report and stated that we still did not have a Domain name for District 19. Schmidt stated he found that DINO was not available as a Domain name and that he would check to see if the District could register under District 19, ACBL.
18. Brown reported that Board positions for Western Washington, Eastern Washington, Vancouver BC Unit and Seattle Unit with the following incumbents will be due for elections for years 2000 through 2002: Parrish, Spangler, Ballantyne, and Dunn. Notification will be placed in next Gazette. 18. Under unfinished business the following actions occurred: a. There will be no Gazette for the Nanaimo Regional so a first day issue of the Daily Bulletin is authorized. b. Parrish moved and Taylor seconded to authorize the President to sign the new contract with PDI for supplying District 19 tournaments. Motion passed unanimously.
19. Parrish moved and Nist seconded to approve George King as chairman for the Puget Sound 2000 Regional. Motion carried unanimously.
20. The next meeting will be at 9:30 a.m., Monday November 8, 1999 at the Puget Sound Regional at Everett.
21. There being no further business, President Schmidt adjourned the meeting at 5:45 p.m., 12 July 1999.