District 19, ACBL, Board Meeting Minutes

Monday, May 2, 2005, Victoria, B.C.

 

1.  The meeting was called to order by President Angela Taylor-Ferguson at 9:42 a.m.  She declared a quorum with the following members present: Jennifer Ballantyne, Dave Grubbs, Carol-Ann Halliday, Steve Hosch, Dave Morrone, Kris Motoyoshi, Barbara Nist, Gay Parrish, David Schmidt, and Angela Taylor-Ferguson.  Tom Hansen and Stuart Iedema were absent. Also present were Dudley Brown, Secretary; and for part of the meeting Roger Putnam, District Tournament Coordinator; Matt Smith, ACBL Field Supervisor; Van Buchanan, Victoria Tournament Chairperson; and James Foster, Victoria Finance Chairman.

 

2.  Parish moved and Nist seconded to certify the election of Carol-Ann Halliday representing British Columbia at Large for the 2005-2007 term.  Motion passed unanimously.


3.  The agenda was accepted with the addition of ÒAudit of the financial recordsÓ under new business.

 

4.  Morrone moved and Ballantyne seconded to accept the minutes of the October 11, 2004, SeaTac meeting as presented.  Motion passed unanimously.

 

5.  The Board voted to approve the following actions taken between meetings:

 

      a. Granting 44 free plays for unit appreciation at the Victoria 2005 Regional.

 

      b. Approving the budget for the Intermediate/Newcomer Reception at the Victoria 2005 Regional on the same basis as in 2003.

 

      c. Rejecting District 20Õs request to hold the Honolulu 2006 Regional on the dates of the Vancouver 2006 Regional.

 

6.  The following reports were received:

 

     a. Treasurer Schmidt presented balance sheets as of January 1, 2005 and April 30, 2005, the latter showing assets of $80,290.03 broken down as follows:

 

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            Canadian Checking Account                          $ 3,775.56

            Canadian Term Deposits                                $30,766.44

            U.S. Checking Account                                  $29,880.60

            Prepaid Future Expenses                                $14,166.95

            Audrey Grant Text Book Inventory               $ 1,688.75

 

He also presented a Profit and Loss Statement for January through April 2005, which indicated the District spent $5,823.69 more so far in 2005 than taken in.

 

Additionally he reported bank holdings as of January 31, 2004, and December 31, 2004, which showed a total decrease of $23,566.06.

 

Hosch moved and Ballantyne seconded to accept these statements as presented. Motion passed unanimously.

 

Hosch moved and Halliday seconded to request David Schmidt and Dave Grubbs to prepare and present at the Skagit Valley Casino Meeting Profit and Loss Statements for 2004 which shows income and expenses for 2004 regionals and other Board expenditures. Motion passed unanimously.

 

     b. The following actions occurred during the Tournament Oversight Committee discussion:

 

      (1) Nist moved and Morrone seconded to set a policy of when match pointing across more than one section of ranking within each section. Motion defeated with 3 yes and 5 no votes with two abstentions.

 

      (2) Schmidt moved and Hosch seconded to make it official District policy in ranking of session placers to rank across sections if match pointed across sections with the exception of 199er or lesser games. Motion passed with 5 yes and 2 no votes with 3 abstentions.

 

      (3) Hosch moved and Morrone seconded to encourage tournament chairs and liaisons to set conditions for figuring strata for Swiss Teams by average team master points rather than by the highest memberÕs master points. Motion passed with 9 yes and 1 no votes.  Schmidt recorded his negative vote. 

 

      c.  Parrish moved and Hosch seconded to approve October 31, 2005, through November 6, 2005, as District Charity Week with pre-dealt hands onThursday p.m., November 3, 2005.  Motion passed unanimously.

 

      d. Brown reported that the District Policy Manual had been updated and that changes would be given to members who had brought their manual.  He encouraged Board members to be diligent in budgeting for regionals.

 

      e. Nist presented her ÒInside the BoardroomÓ report after which the President requested the Secretary to prepare a letter for her signature congratulating the Powell River Bridge Club for being named the June Johnson One Star Club of the Year.

 

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      f. HansenÕs Multi Level Events Reports was presented by Parrish. The Boards discussed and made policy decisions.

 

      g. Hosch, Judiciary and By Laws Chairman, reported that no judiciary or by-law actions were pending.

 

      h. Grubbs reported on the District Webb page and his efforts to get ACBL to give better links to District material.

 

      i. Morrone reported that no action has been taken on a Free Play Promotion to members who had not attended a regional recently.  The President asked him to submit a proposal and budget at the next meeting.

 

      j. Brown stated that announcement for Board Positions for 2006-2008 would be placed in the next Gazette for the following District 19 Board Positions: Western Washington at Large (Gay Parrish incumbent), Eastern Washington at Large (Kris Motoyoshi incumbent), Seattle Unit (Dave Grubbs incumbent), and Vancouver B.C. Unit (Jennifer Ballantyne incumbent).

 

      k. Putnam, District Tournament Coordinator; and Smith, ACBL Field Supervisor, interacted with the Board and answered questions. 

 

      l. Nist requested that Board members submit their 2005 appointments to the District 19 Good Will Committee.

 

7. Under Unfinished Business Hosch presented the status of contract negotiations with PDI Bridge Supplies for a new supply contract. The proposal being negotiated substantially raises the set up fee for a District 19 or 20 Regional but lowers the per table fee.  It has two levels of reimbursement depending upon how many tables are required to be brought to a regional.

 

Hosch moved and Nist seconded to approve in principal the financial basis of the proposed agreement; to authorize Hosch to negotiate other items and finalize a contract; and in the meantime to pay PDI by extending the current contract but with the newer figures for set up and per table fees. Motion passed unanimously.

 

The President directed the Secretary to send a letter to the District 20 President, Marc Swerling, telling him that District 19 had agreed to the same financial terms as had District 20. Also the letter should extend an invitation to any District 20 Board Members to attend any future District 19 Boards Meeting. The letter should also tell whether the Seaside 2007 Regional could have the dates established for the Wenatchee regional.

 

8. Under New Business the following actions occurred:

 

    a.  The District desires to establish a priority weekend for a District regional for Labor Day Weekend starting with Wenatchee in 2007 if possible. If suitable arrangements can be made to move the Wenatchee time to then, the President requested the Secretary to write a letter to District 21 letting them know the circumstances of District 19 scheduling a regional opposite their regional.

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    b. Parrish moved and Ballantyne seconded to increase entry fees for District regionals to $10 in the U.S. and to $13 in Canada effective January 1, 2005, in order to provide necessary funds for hospitality at the Seattle Fall 2011 NABC and to cover increased operating expenses at District 19 regionals.  Motion passed with 9 yes and 1 no vote.  Schmidt recorded his no vote.

 

    c. CBFÕs request for an Ex-Quota regional in Victoria in 2008 was discussed.  Their proposed dates of 24-30 March 2008 meets the time requirements earlier established by the Board.

 

d. Parrish moved and Grubbs seconded to authorize 12 free plays for a raffle to raise money for the hospitality for the Vancouver 2006 regional. Motion passed unanimously.    

 

9. The following actions occurred under Tournaments:

 

    a.  The President requested the Secretary to send a letter to the ACBL CEO and President expressing the DistrictÕs displeasure in the ACBL assigning directors from greater distances rather than a local retired director and in giving no latitude to the local organization in light of added expenses.

 

    b.  Ballantyne moved and Nist seconded to approve Grethin Applegate and Barbara Cowen as Co-chairs for the Wenatchee 2007 Regional. Motion passed unanimously.

 

10. The next District Board meeting is set for the Skagit Valley Casino, Bow, WA, at 9:30 a.m., August 22, 2005.

 

11. There being no further business the President adjourned the meeting at 4:40 p.m.

 

                                                                                    Respectfully submitted,

 

 

 

                                                                                    DUDLEY BROWN

                                                                                    Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

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