District 19, ACBL, Board Meeting Minutes

Monday, August 22, 2005, Skagit Valley Casino, Bow, WA

 

1.  The meeting was called to order by President Angela Taylor-Ferguson at 9:35 a.m.  She declared a quorum with the following members present: Jennifer Ballantyne, Dave Grubbs, Carol-Ann Halliday, Tom Hansen, Steve Hosch, Dave Morrone, Gay Parrish, David Schmidt, Kris Motoyoshi, Barbara Nist, and Angela Taylor-Ferguson.  Stuart Iedema was absent.  Also present were Dudley Brown, Secretary, and for part of the meeting Matt Smith, ACBL Field Supervisor.

 

2.  The agenda was accepted with the addition of the following new business:

 

      a. Flip Charts for DINO Regionals.

 

      b. Decision on holding a 2110 Vancouver Regional, the year of the Vancouver Olympics.

 

3. Ballantyne moved and Motoyoshi seconded to accept the minutes of the May 2, 2005, Victoria meeting as presented with the correction of Jane JohnsonÕs name in Paragraph 6e.  Motion passed unanimously.

 

4.The reports below were received:

 

    a. Schmidt, Treasurer, presented the financial reports below and Grubbs moved and Ballantyne seconded to accept them. Motion passed unanimously.

 

        (1) A Balance Sheet as of August 19, 2005, showing Assets of $103,640.41, Liabilities of $92.52, and Equity of $103, 547.89 (U.S. dollars).

 

        (2) A Profit and Loss Statement from January till present showing Total Income to date of $230,285.39 and Expenses of $213, 157.82 which left a Net Gain of $17,127.57 (U.S. dollars).

 

        (3) Financial statements (U.S. dollars) for the 2005 Victoria and Penticton Regionals as follows:

                                                            Victoria                       Penticton

                        Income                        $95,468.84                  $122,136.94

                        Expenses                       89,648.04                      93,619.62

                        Net Profit                    $  5,820.80                  $  28,517.32

 

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    b. Grubbs presented the Tournament Oversight Committee report and the following resulted:

 

         (1) Grubbs moved and Ballantyne seconded that eastern Washington and Nanaimo Regionals be held on the week ending the second Sunday after Labor Day. Motion passed unanimously.

 

         (2) Grubbs moved and Hosch seconded to have the Puget Sound Regional the week ending the first weekend in November. Motion passed with 10 Yes votes, one No vote, and one abstention. Taylor-Ferguson recorded her abstention.

 

    c. Brown, Tournament Administrator, distributed an updated sheet for the Tournament Manual showing how many programs to furnish directors.

 

    d. Nist presented her Inside the Board Room Report and asked Board members to help in getting all clubs in their area to use the current ACBL Score to report their monthly games. Next she led a discussion on earmarking money from each DINO regional for hospitality at the 2011 Seattle NABC and the following motions resulted:

           

        (1) Grubbs moved and Motoyoshi seconded that a dollar per table at DINO regionals be earmarked for hospitality at the Seattle 2011 NABC.  Motion passed with 9 Yes votes and one No vote.  Schmidt recorded his No vote.

 

        (2) Grubbs moved and Motoyoshi seconded that the earmarking of funds should start with the Victoria 2005 Regional.  Motion passed unanimously.

 

    e. Hansen reported that the District Finals of the North American Pairs was scheduled for November 12, 2005 and would be held in British Columbia and that the exact Puget Sound location for the Grand National Teams District Finals had not been set.

 

    f. Hosch reported that currently there were no judiciary or by-law actions pending.

 

    g. Brown reported that new terms for 2006-2008 were approaching for one position each for Seattle, Vancouver B.C, Western Washington at Large and Eastern Washington at Large. Filing announcements are in the current Gazette and Daily Bulletin.

 

5. Schmidt moved and Ballantyne seconded to ratify the action taken between meetings to award Margaret Pearce free plays to all Penticton Regionals.  Motion passed unanimously.

 

6. The following actions occurred under Unfinished Business:

 

    a. Nist reported that some Board members still needed to submit their appointments for 2005 for the District 19 Goodwill Committee.  The President requested that the Secretary send the newly appointed members a letter with their pin.

 

    b. Morrone reported that he was waiting for a usable list from Memphis to use for a Free Play Promotion for members who have not recently attended a DINO Regional.

 

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      c. Hosch and Nist discussed the status of the contract for supplies and expressed that it would likely be signed during this tournament.

 

7. The following actions happened under New Business:

 

     a. Ballantyne moved and Motoyoshi seconded to increase the Intermediate/Newcomer/ Good Will reception budget from$300 to $600.   Motion failed with 3 Yes and 6 No votes and one abstention.

 

     b. Halliday moved and Motoyoshi seconded to increase the Budget for each Intermediate/Newcomer reception to $400.  Motion failed with 5 Yes and 6 No votes.

 

      c. Ballantyne moved and Halliday seconded to have a combined reception at each DINO regional for Intermediate/Newcomers, Good Will Committee members, and District Board members with a budget of $500. Motion passed with 7 Yes and 3 No votes.

 

      d. Nist outlined the rotational nature of the Charity Foundation grants to charities named by  the Districts and explained our DistrictÕs turn would not come up for a few years.

 

       e. After discussion it was agreed that each Tournament Chair Person would be responsible to buy flip charts for their Regional and to not rent them from the site facility.

 

        f. Ballantyne was authorized to negotiate if possible for a site for a 2110 Vancouver Regional that would not have unduly escalated rates for site or accommodations. If that were not possible, the District would make a decision on changing venue or not having a tournament. 

 

8. Under Tournaments Motoyoshi reported that she had received a proposed contract for the Wenatchee Regional to be October 12-16, 2007, and that space costs would not exceed $6,300.

 

9. Gay Parrish was nominated for President and David Schmidt for Treasurer for 2006.  There being no further nominations they were elected by acclimation. President Taylor-Ferguson appointed Dudley Brown to continue as Secretary. Parrish moved and Ballantyne seconded to approve this appointment. Motion passed unanimously.

 

10. The next meeting will be at 9:30 a.m., Monday, January 9, 2006, at the Richmond Regional.  The President requested that future agendas list all meetings for the year.

 

11. Ballantyne moved and Halliday seconded to adjourn at 2:00 p.m.  Motion passed unanimously.

                                                                        Respectfully submitted

 

 

                                                                        DUDLEY BROWN

                                                                        Secretary

 

 

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