District 19, ACBL, Board Meeting Minutes

Monday, January 9, 2006, Sheraton Vancouver-Guildford Hotel, Surrey, B.C.

 

1.  The meeting was called to order by President Gay Parrish at 9:30 a.m.  She declared a quorum with the following members present: Jennifer Ballantyne, Carol-Ann Halliday, Tom Hansen, Steve Hosch, Stuart Iedema, Dave Morrone, Kris Motoyoshi, Barbara Nist, Gay Parrish, David Schmidt, Angela Taylor-Ferguson, and Marc Umeno. Also present were Dudley Brown, Secretary, and for part of the meeting Matt Smith, ACBL Field Supervisor.

 

2. The Board unanimously certified the elections of the following for three-year terms 2006 through 2008:

 

Gay Parrish, Western Washington at Large

Kris Motoyoshi, Eastern Washington at Large

Jennifer Ballantyne, Vancouver B.C. Unit

Marc Umeno, Seattle Unit

 

3. The agenda was accepted with the following additions:

 

a.          5a(3). Financial Reports for 2004

 

b.         7i. Daily Bulletin Editor proposal.

 

c.          7j. Tips for Tops honorarium.

 

d.         7k. Availability of other bridge texts.

 

4. Hansen moved and Motoyoshi seconded to approve the minutes of the August 22, 2005, Bow, WA, meeting as presented. Motion passed unanimously.

 

5.  The reports below were received:

 

      a.  A Balance Sheet as of December 31, 2005, showing Total Assets of $100,412.17, Liabilities of $8,337.89, and Equity of $92,074.28.

 

 

                                                            (Minutes 06-1, Page 1)

 

 

 

 

 

b.         A 2005 Profit and Loss Statement showing the following:

 

Income:                      

            Book Sales                              $   6,224.99

            Education (Tap Courses)             2,533.03

            Interest & GST                               512.44

            Multi-level Events                       7,106.69

            Regional Gross Income          317,998.60

                  Miscellaneous                                 123.68

                  Total Income                                                               $334.499.43

 

    Expenses:

                  Board Administration             $   2,847.49

                  Advertising & Promotion            7,289.14

                  Text Books                                  5,385.49

                  District Charity Game                    237.47

                  Board Meetings                           8,037.60

                  Fund Donations                           1,042.88

                  Education                                     7,271.23

                  Currency Exchange Gain        (     -423.31)

                  Gazette & Web Site                     5,915.40

                  Multi-level Events                       8,912.38

                  2011 NABC Hospitality              7,949.50

                  Regionals                                274,478.88

                  Total Expenses                                                           $328,944.15

 

Net Income                                                                                   $    5,555.28

 

Hansen moved and Taylor-Ferguson seconded to accept the 2005 financial statements and to commend Treasurer Schmidt.  Motion passed unanimously.

 

c.          Treasurer Schmidt stated there would be no further revised 2004 financial reports.

 

      d. Treasurer Schmidt reported that there would be no formal Budget proposals until there had been a full year of new format statements upon which to build a budget.

 

      e. The President appointed Ballantyne to replace Dave Grubbs as chairman of the Tournament Oversight Committee.

 

      f. Schmidt made a recommendation for when to schedule the District Charity Week.  Schmidt moved and Motoyoshi seconded to have the District Charity Week opposite the Spring NABC starting in 2006 if ACBL Headquarters can react that fast. Motion passed unanimously.

 

(Minutes 06-1, Page 2)

 

 

 

      g. Tournament Administrator Brown reported that the District policy was at odds with the ACBL method of assigning a Regional Director in Charge. Motoyoshi moved and Morrone seconded to change the Policy Manual to indicate that the Liaison of each regional should coordinate with the Area Field Supervisor to see who would be assigned as DIC. Motion passed unanimously.

 

      h. National Board Director Nist presented her Inside the Board Report for the Denver 2005 NABC. It is available on the District Web Site.

 

i. The following actions occurred during HansenŐs report on Multi-level Events:

 

   (1) Schmidt moved and Halliday seconded that the District charge an extra $5.00 U.S. or $6.00 Canadian per person per session for players participating in the District Finals of the NAOP who had not played in a Unit Finals. Motion passed with 6 Yes votes and 4 No votes and one abstention.

 

         (2) Hosch moved and Taylor-Ferguson seconded that a waiver of a unit final in the  NAOP will not be granted for any player in a unit conducting a unit final without the approval of the unit  board or its designee before submission to the District NAOP Coordinator. Motion passed with 9 Yes and one No vote.  Hansen recorded his No vote.

 

         (3) Hansen reported that the District GNT Finals would be a stand-alone event April 15-16, 2006, at the Everett Knights of Columbus Hall.

 

         (4) Taylor-Ferguson moved and Morrone seconded to make it District policy to alternate between Canada and the U.S. for a stand-alone District Finals of the GNT. Motion passed unanimously.

 

      j. Hosch reported that currently there were no judiciary actions in the District.

 

      k. The President appointed Marc Umeno Chairman of the Publications and Public Relations Committee.       

 

      l. Elections Chairman Brown stated that the filing period for new three year terms 2007-2009 would be placed in the next Gazette and on the District Web Page for the following positions:

 

          Western Washington at Large (Hosch incumbent)

          Eastern Washington at Large (Iedema incumbent)

          Vancouver B.C. Unit (Schmidt incumbent)

          Seattle Unit (Hansen incumbent)

 

      m. Schmidt moved and Morrone seconded to have a Free Play Promotion as previously approved for players who had not played in a District Regional during the previous two years but who had won points during that time. Motion passed unanimously.

 

(Minutes 06-1, Page 3)

 

 

      n. Hosch reported that the contract with PDI for Regional supplies had been signed and was virtually the same as presented earlier.

 

      o. Field Supervisor Matt Smith gave Board members a new list of tournament dates for 2006 and 2007.

 

6.  Unfinished business:

 

     a. Ballantyne reported that due to the unexpected change in venue for this tournament she will postpone reporting on making a recommendation for a 2010 Vancouver area regional.

 

     b. Nist stated that she had located on her computer the list of National and District Goodwill Committee appointments.  She took appointments from Board members for 2005 and will give the list to the Secretary for sending letters and pins to them.

 

7.  The following actions occurred under New Business:

 

      a. Nist outlined suggestions for an expanded and improved District Web Page.

 

      b. Hosch moved and Ballantyne seconded to send possible revamping the District publication to the Publications and Public Relations Committee.  Motion passed unanimously.

 

      c. Hosch moved and Taylor-Ferguson seconded to hold a regional in Nanaimo every even year starting in 2008, alternating with odd years in Eastern Washington.  Motion passed with 6 Yes and 2 No votes and 2 abstentions. Iedema and Motoyoshi recorded their negative votes.

 

      d. Nist moved and Hansen seconded to table discussion of making Spokane the site of the Eastern Washington regionals. Motion passed unanimously.

 

      e. The program presented for the 2007 Penticton Regional was approved with the understanding that a camera ready copy would be circulated to the Tournament Oversight Committee before printing.

 

      f. No action was taken to increase Caddy pay.

 

      g. No action was taken to authorize payments to Tips for Top speakers.  Any appreciation gift to them must come from tournament hospitality funds.

 

      h. Ballantyne moved and Iedema seconded to negotiate a contract with Bruce McIntyre to do all District 19 Regional Bulletins.  Motion passed unanimously.

 

 

(Minutes 06-1, Page 4)

 

 

 

      i. Hosch moved and Taylor-Ferguson seconded to propose to McIntyre a contract for a set U.S. or Canadian equivalent amount regardless of length or size of the tournament and 5 nights lodging with a requirement for him to supply a backup person if he is unable to do a tournament bulletin. Motion passed unanimously.

                                               

      j.  Taylor-Ferguson moved and Halliday seconded to authorized McIntyre to exchange outdated free play certificates for ones that donŐt expire.  Motion passed with 8 yes and 2 no votes.

 

      k. Taylor-Ferguson moved and Motoyoshi seconded to have the District make Audrey GrantŐs Bridge Basics I and II texts available to teachers.  Motion failed with 2 Yes votes, 5 No votes, and 3 abstentions.

 

8. The next meeting will be at 9:30 a.m., Monday, June 12, 2006, at the Sandman Inn, Penticton.

 

9. There being no further business, the meeting as adjourned at 3:55 p.m.

 

    

    

                                                                                    Respectfully submitted,

 

 

 

                                                                                    DUDLEY BROWN

                                                                                    Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(Min 06-1, Page 5)