District 19, ACBL, Board Meeting Minutes

Monday, June 12, 2006, Penticton, BC

1. President Gay Parrish called the meeting to order at 9:30 a.m. She declared a quorum with the following members present: Jennifer Ballantyne, Carol-Ann Halliday, Tom Hansen, Steve Hosch, Stuart Iedema, Kris Motoyoshi, Gay Parrish, David Schmidt, Angela Taylor-Ferguson, and Marc Umeno. Absent were Dave Morrone and Barbara Nist. Also present were Dudley Brown, Secretary, and for part of the meeting, Roger Putnam, District Tournament Coordinator, and Tony Ferguson, Penticton Regional Chairman.

2. President Parrish allowed the following additions to the Agenda under New Business:

a. Suggested policy changes.

b. Sponsorship.

c. Coffee Sales at Lynnwood Regional.

d. Tabled item on Spokane Regional.

3. Hansen moved and Motoyoshi seconded to accept the minutes of the Surrey 2006 meeting as presented. Motion passed unanimously.

4. The following reports were received:

a. Treasurer Schmidt presented the following reports:

(1) A December 31, 2005 Balance Sheet and Statement of Income and Expenses were published on page 8 of the current Gazette. He corrected the placing of the figures for Education Income, Expense and Net. All should have been moved over a column to the left. The Balance Sheet showed assets of $100,412 and the Income and Expense Statement indicated a surplus for the year of $5,555.

(2) A detailed Balance Sheet as of June 9, 2006, showing total assets of $91,242.32 and a Profit and Loss Statement for January through June 9, 2006, showing a surplus of $4,927.52.

(3) Taylor-Ferguson moved and Iedema seconded to accept the Treasurer’s financial statements. Motion passed unanimously.

b. Budget:

(1) Schmidt stated he would present a proposed two-year budget as soon as a complete cycle of reports were completed so that he had adequate information to forecast.

(2) Iedema presented a budget for the Yakima 2006 Regional which when deleting the NABC hospitality set aside as a tournament expense, showed a net gain of $1,048.

(3) Schmidt made a recommendation to change entry fees.

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(a) Taylor-Ferguson moved and Ballantyne seconded to set entry fees for the Penticton 2006 Regional only at $12 Canadian and to take American money at par. Motion defeated with 3 Yes and 5 No votes and 2 abstentions.

(b) Taylor-Ferguson moved and Ballantyne seconded to set entry fees for the Penticton 2006 Regional

only at $12.50 Canadian. Motion passed with 8 Yes votes and 2 abstentions.

c. Schmidt referred to a DINO Charity Week Report on page 7 of the current Gazette. The number of tables was slightly better than last year, but still not good. He hoped that having the Charity week regularly during the Spring NABC would become familiar and more widely utilized by clubs. Next year the hand record game will be Monday morning/afternoon.

d. Hansen reported that the 2006 District Finals for the NAOP would be held Saturday, October 21, 2006, at Spirit of Washington Event Center, Renton, WA. (See ad on page 17 of the current Gazette) The 2007 GNT District Finals are tentatively set for the Vancouver Bridge Centre April 21-22, 2007.

e. Umeno reported on Publications and Public Relations and pointed out that the DINO Board and Official List in the Gazette needed updating. He presented a proposed new contract for Gazette publishing and DINO advertising with Goodwin Studio. Hosch moved and Ballantyne seconded to accept the presented contract and to negotiate getting it signed. Motion passed unanimously.

f. Brown stated that a notice of new three year terms on the District Board for the following areas would be placed in the Penticton Daily Bulletin and letters sent to involved units:

Seattle Unit (Tom Hansen incumbent)

Vancouver Unit (David Schmidt incumbent)

Western Washington at Large (Steve Hosch incumbent)

Eastern Washington at Large (Stuart Iedema incumbent)

g. Putnam, District Tournament Coordinator, distributed a District 19 Regional Schedule for 2007-2113 and a tournament schedule for 2007.

5. Unfinished Business:

a. Ballantyne reported that instead of a 2010 Vancouver area regional, there would be a tournament November

9-16, 2009. This means that the Puget Sound Regional would be in January 2010 and again in the fall of 2010.

b. Hosch reported that Nist had verbally negotiated a contract with Bruce McIntyre to do District 19 regional Daily

Bulletins. The contract would compensate him $500 in the currency of the country in which the tournament occurred and 5 nights lodging. The President asked Hosch to get a signed written contract.

6. New Business:

a. Putnam reported that an ex-quota CBF Regional had been sanctioned for March 24-30, 2008, at the Esquimat

Centre in Victoria.

b. Hosch stated that he was dealing with the City of Penticton for a new agreement for the use of the Penticton Trade and Convention Centre. He will strive for a 13-year agreement, as that would put the District through the second and third years of getting the centre free.

c. Ballantyne reported that she had a letter of intent signed for use of the Sheraton Hotel, Surrey, through 2020.

d. Hansen indicated that there would be an AARP pair event for players 50 years or older holding less than 5

master points on Saturday afternoon, August 26, 2006, at the Puget Sound Regional. Pat Dunn has accepted chairmanship of the event and Hansen, Nist, and Don Mamula round out the committee.

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e. Hansen moved and Taylor-Ferguson seconded that starting in 2007 the District Finals of the NAOP would be held during the fall District 19 Regional. Motion passed with 4 yes votes, 3 no votes, and 3 abstentions.

f. Umeno moved and Hosch seconded to add the following to the Policy Manual:

The District 19 Board is responsible for content on the DINO website. The District 19 Board delegates authority to the District website committee chairman to oversee operations of the website and manage content for the website.

District 19 may include on its website the names, addresses, telephone numbers, and email addresses of officers, the creator/maintainer of the page, support personnel and individual members only after having received written permission from each individual. Individual member information (such as member addresses, email addresses or telephone numbers) may be placed on District and/or Unit web sites only if it is placed in a password-protected area. An individual member will not be contacted via email unless the individual has given permission to do so.

District 19 may use pre-approved ACBL trademarks and copyrighted material on its web pages. District 19 may not include on its website any copyrighted information from ACBL or any other source without permission from the copyright owner.

District 19 will provide a website for its members, including maintaining its domain name of www.d19.org and arranging for the website to be hosted such that it is available continuously, except when maintenance or repairs are being done to the website or hosting environment.

Motion passed unanimously.

g. After Umeno presented a proposal to upgrade the District 19 website, Hosch moved and Ballantyne seconded to allow Umeno to proceed with suggested changes to the District 19 website structure as presented subject to initial outlay not to exceed $2,000. (Umeno stated he would email Board members with exact costs when known before proceeding). Motion passed unanimously.

h. Umeno presented a proposed website contract between District 19 and Goodwin Studio. Umeno moved and Hosch seconded to have Umeno proceed in negotiating the contract as presented with the understanding that he would try to have Paragraph 5 deleted or modified. Motion passed unanimously.

i. Taylor-Ferguson reported on her efforts to reduce the costs of using the Victoria Convention Centre. Some reductions in costs were negotiated by reducing the time a first aide person had to be available and the discontinuance of some microphone usage

j. Hosch moved and Ballantyne seconded to table the Nist request to award a District USA-Canadian Friendship Trophy to a team of mixed nationality at the last Swiss Team Event at each District 19 regional.

Motional passed unanimously.

k. Ballantyne moved and Taylor-Ferguson seconded to approve Barbara Nist and Ole Godfroy as

Co-Chairs of the Seattle 2011 NABC. Motion passed unanimously.

m. Procedures for administering the District 19 Goodwill Committee were discussed and Taylor-Ferguson agreed to be in charge after 2006 appointments were made.

n. Compensation for Tips for Tops speakers was discussed but no action was taken.

o. Halliday moved and Ballantyne seconded to change the policy on Unit Appreciation for hosting a regional as follows: The District allots a maximum of $300 U.S. to each regional host committee in appreciation for its help, except the Penticton Regional Committee is granted $600 U.S. This money can be used for a party and or for free plays. Motion passed unanimously.

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p. Hansen withdrew his agenda item on Sponsorship.

q. Hansen accepted suggestions on solving the coffee problem at the upcoming Lynnwood Regional.

r. Iedema moved and Motoyoshi seconded to remove from the table the item on holding the Eastern Washington regional at Spokane every odd year. Motion passed unanimously.

(1) Iedema moved and Motoyoshi seconded to have the 2009 Eastern Washington Regional in the

Tri-Cities in 2009 provided that no contract had been signed for Spokane for 2009. Hosch moved and Ballantyne seconded to table the motion. Motion to table passed with 6 yes votes and 4 abstentions.

(2) Iedema moved and Motoyoshi seconded that if no contract had been finalized for Spokane in 2009

that it not be finalized until after the next Board meeting in Yakima in October. Motion passed unanimously.

7. The next meeting is scheduled for Monday, October 9, 2006, at Yakima. The President asked the Secretary to list all 2007 board-meeting dates in the next agenda (Monday in Victoria and Wednesday in Wenatchee).

8. There being no further business the meeting was adjourned at 4:15 p.m.

Respectfully Submitted,

DUDLEY BROWN

Secretary

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